List Limits in QuickBooks Desktop

QuickBooks Online just added usage limits to their tiers, so I will be addressing Online limits in another post. QuickBooks for Mac is not included in this post. If you want to upgrade or switch to QuickBooks Enterprise, please call our office @ 980.210.6946 x 109, or email sales@khboffice.com. To check your dialogue box for file fragmentation and to see if you are approaching limits, press F2 while in QuickBooks and see this blog post.

List Description Max Line Items for Pro and Premier Max Line Items for Enterprise
Chart of Accounts 10,000 100,000
Total Names (Employees, Customers, Vendors, Other) 14,500 cumulative (each list no more than 10,500) >100,000
Items, including inventory items (groups can only contain 20 individual items) 14,500 >100,000
Items in inventory assembly or sub-assembly 100 500
Job Types 10,000 10,000
Vendor Types 10,000 100,000
Customer Types 10,000 100,000
Payroll Items 10,000 10,000
Price Levels 100 750
Classes 10,000 100,000
Terms for Ar and AP 10,000 10,000
Payment Methods 10,000 10,000
Shipping Methods 10,000 10,000
Customer Messages 10,000 100,000
Ship To Addresses 10,000 10,000
Memorized Reports 10,000 29,000
Memorized Transactions 10,000 50,000
To Do Notes 10,000 100,000
Sales Reps 10,000 10,000
Sales Tax Codes 10,000 10,000
Group Items & Sales Tax Group Items 50 50
Advanced Inventory Sites NA 1,000,000
Advanced Pricing Price Rules NA 100,000
Contacts No Limit No Limit
Custom Fields 20 45
Itewm Custom Fields 5 15
Customers/Vendors/Employees Custom Fields 15 30
     
     

 

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